Privacy policy

Last updated 9 November 2026

This policy explains how we collect and use personal information when you visit financialpromoter.co.uk, read or subscribe to Financial Promoter, contact us, or book, enter, speak at, sponsor or attend our events and awards.

Who we are

Financial Promoter is published by Rhotic Media Limited, a company registered in England and Wales (company number 11295861), whose registered office is at 68 Hanbury Street, London E1 5JL. Rhotic Media is the controller of the personal information described in this policy. In this policy, "we", "us" and "our" mean Rhotic Media Limited.

If you have any questions about this policy or how we handle your information, email events.team@rhoticmedia.com, call +44 (0)20 3143 2245 or write to us at 68 Hanbury Street, London E1 5JL.

The information we collect

• When you contact us: your name, email address, phone number, job title, organisation and anything you tell us in your message.
• When you subscribe or register interest: your name, email address, job title and organisation, and your preferences about what we send you.
• When you book an event: your name, contact details, job title, organisation, the tickets or tables you book, any dietary or access requirements you choose to tell us, and payment and billing details. Card payments are taken by our payment provider, Stripe; we do not see or store your full card number.
• When you enter the awards, speak, sponsor or exhibit: the information in your entry, biography, photograph or booking, and the contact details of the people involved.
• At our events: your attendance and badge details. We take photographs and film at our events, which may show you.
• When you visit the website: technical information such as your IP address, browser, device and the pages you visit, which our hosting provider records in server logs and through its performance monitoring (see our cookie policy).
• Editorial sources: when we report on people in the industry, we may use information about their professional roles, appointments and work from public sources, press releases and interviews.

How we use it, and our lawful basis

• To deliver what you ask for: answering enquiries, managing event bookings, delivering tickets, managing award entries and partnerships. Our lawful basis is the performance of a contract with you, or taking steps at your request before entering into one.
• To send you our newsletter and event information: we send these to people who have subscribed or registered interest, and to business contacts where the law allows us to do so based on our legitimate interests. Where the law requires consent, we ask for it. Every email includes a way to unsubscribe, and you can also email events.team@rhoticmedia.com at any time.
• To run our events and awards: including judging, seating, badges, catering and access arrangements. Where you tell us about dietary or access needs that reveal health information, we use it only to make those arrangements, with your explicit consent.
• To publish our journalism, shortlists and winners: including names, organisations, photographs and video from our events, in print, online, on social media and in Financial Promoter TV. Our lawful basis is our legitimate interests in publishing and promoting our events and the industry, and, for journalism, the special purposes exemption in UK data protection law. If you would prefer not to be photographed, please tell a member of our team at the event.
• To keep the website working and secure: based on our legitimate interests.
• To meet legal obligations: such as keeping accounting and tax records.

Who we share it with

We do not sell your personal information. We share it only with:

• Service providers who act on our instructions, including our website host (GoDaddy), our payment provider (Stripe), our email and forms provider (Mailchimp), and our venues, caterers, printers and badge suppliers for the events you attend.
• Award judges, who see award entries so they can judge them.
• Event sponsors and partners, but only where you have agreed to this, for example by having your badge scanned at a stand or by opting in when you book.
• Professional advisers, and authorities where we are required to by law.

Some of these providers process information outside the UK, including in the United States. Where they do, we rely on the protections required by UK law, such as UK adequacy regulations (including the UK Extension to the EU-US Data Privacy Framework) or the UK International Data Transfer Agreement.

How long we keep it

• Booking, payment and invoicing records: six years after the end of the financial year they relate to, for accounting and tax purposes.
• Newsletter and event mailing lists: until you unsubscribe or ask us to remove you.
• Enquiries and correspondence: for up to two years after our last contact, unless they become part of a booking or partnership.
• Award entries: for up to three years, so we can answer questions about past awards.
• Published articles, shortlists, winners, photographs and video: these form part of our published archive and are kept indefinitely.

Your rights

Under UK data protection law you have the right to ask for a copy of your personal information, to have it corrected or deleted, to restrict or object to how we use it, to have it moved to another organisation, and to withdraw any consent you have given. You can object to direct marketing at any time. Some rights are limited, for example where we need information for legal reasons or where the journalism exemption applies.

To use any of these rights, email events.team@rhoticmedia.com. We will reply within one month.

If you are unhappy with how we have handled your information, please contact us first. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

Security

We use appropriate technical and organisational measures to protect your information, including encrypted connections to this website and restricted, two-factor-protected access to our editing system.

Links to other websites

Our website links to other sites, including booking pages, social networks and YouTube. Those sites have their own privacy policies, and we are not responsible for how they use your information.

Changes to this policy

We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.